Trust But Verify
VIVE is the vendor compliance platform for organizations driving operational efficiency with a growing vendor network. We verify insurance, licensing, and credentials so manual tracking becomes a thing of the past. VIVE delivers a compliant vendor list for organizations to hire confidently, help source new vendors, engage with RFPs, manage contracts and so much more.
vendors in the network
US + Canada
serving communities coast to coast
clients
The Vendor Information Verification Experts
What does VIVE do?
Onboarding New Vendors
Verifying Vendors
Manual Tracking across spreadsheets and inboxes
How This Works
Screen
VIVE verifies insurance, licensing, W-9s, and COIs against your exact requirements. Automated and continuous. Nothing expires without you knowing.
Manage
Track compliance in real time across every property. Rate vendors, manage contracts, run RFPs, and store every document in one centralized system.
Source
Search and discover vendors by trade, location, compliance status, and performance ratings. One portal for your entire vendor network.
Built for management companies.
Built for vendors.
For Management Companies
Gain instant access to trusted, pre-verified contractors. Reduce risk across your portfolio. Eliminate the back-and-forth that slows everyone down. Get competitive bids through QuickSourceBids without the paperwork.
For Vendors
Stay verified, visible, and ahead of the competition. A simple annual subscription keeps you compliant and connected to management companies actively sourcing vendors by trade and location. QuickSourceBids puts new job opportunities directly in front of you.
Our suite of services is built to do more than verify.
Beyond compliance, VIVE gives your team the tools to source, evaluate, and manage vendors across your entire portfolio.
QuickSourceBids (RFPs)
Quickly plan and fulfill work needs across the properties you manage with VIVE's built-in bidding system.
Simple proposal requirements input with document uploads
Source bid candidates from your approved vendor list or add new vendors
Manage bid due dates, reminders, and job start dates
Vendors submit bids directly through the VIVE system
Compare submissions with side-by-side bid analysis reports
Notify all vendors of bid outcome in one action
Document Management
Store and organize all vendor documentation in one centralized, searchable system.
Vendor W-9 forms
Insurance certificates (COIs)
Insurance support documents and endorsements
Vendor contracts and agreements
Client RFPs and vendor bids
VIVE vendor agreements
Vendor Ratings
Share vendor performance across your organization with a simple, objective rating system.
10-question surveys completed by your team
Ratings averaged across all users for objectivity
Sort and search vendors by rating
View detailed rating breakdowns
Build an internal track record for every vendor
Contract Management
Track the data that matters inside your vendor contracts so nothing slips through the cracks.
Upload and store vendor contracts in one place
System-generated contract renewal and termination notices
Contract data reporting across your portfolio
Automated email alerts before key dates
Vendor Spotlight
Give your top-performing vendors the visibility they deserve.
Assign ranks to valued vendors
Augment existing partner vendor programs
Boost visibility in vendor search results
Vendor Network
Build a trusted, compliant vendor ecosystem—without the chaos.
Invite existing vendors to join your network
Maintain one centralized, organized vendor database
Ensure every vendor meets your compliance standards
Testimonials
Don't just take our word for it.
Management Companies across the US and Canada rate VIVE on their experience. Here’s what they are saying:
"We use VIVE to help us with the time-intensive process of verifying the information for nearly 1,000 vendors on a continuous basis. This time savings allows our Condominium Managers to focus on providing better service to our residents and owners."
Michael Trendota,
GPM Property Management Inc.
Director of Communications & Bus. Operations
"VIVE has been an invaluable partner in helping us shift the burden of vendor compliance from our team and our clients to a reliable, third-party verification system. Their platform provides a true liability shield by ensuring insurance, licensing, and complex policy exclusions are properly vetted—something that would otherwise be extremely time-consuming and difficult to manage at scale. Just as importantly, the VIVE team is consistently responsive, thoughtful, and solution-oriented, making them a trusted extension of our operations."
Jason Marquez
VP, Management Services
CJM Association Services, Inc.
"VIVE has streamlined our vendor compliance process and reduced the administrative burden on our AP team. We’re able to operate more efficiently while maintaining confidence that vendors are properly vetted and compliant across our communities. It’s become a reliable part of how we manage risk across our portfolio of Associations, and we feel it has been a huge win for our company and Board of Directors."
Mary-Grey Messina
Accounts Payable
Professional Properties Management (PPM)
“By partnering with VIVE, we’ve introduced a consistent, transparent way to vet every vendor before they ever step foot in a community. That reduces risk—from insurance gaps to compliance issues—while giving our boards confidence that only qualified, accountable partners are doing the work. The result is a more reliable service experience, fewer surprises, and ultimately better outcomes for the communities we serve.”
Ryan Bennett
COO
RowCal
“VIVE makes vendor document collection much easier by giving vendors one central place to upload and manage required documents securely. The process becomes more consistent, organized, and easier to manage.
Using a platform like VIVE helps turn vendor management from a constant scramble of emails, missing documents, and manual follow-up into a more organized and manageable process for our team.”
Amanda Johnson
Director of HOA Accounting
RowCal
